Copyright: Copyright (C) CANON INC. 2004


Sending a Document as a Fax

1	In the application, select the Print command.

2	In the Print dialog box, select your fax name from the Name drop-down list box, and then click the Properties button.

3	Specify the various settings in the Edit Address Book sheet, Register Cover Sheet sheet, or Special sheet, and then click the OK button.

4	Click the OK button in the Print dialog box.

5	In the Sending Settings sheet, specify the name and fax number of the fax recipient, and then click the Add to Recipient List button. Or, select the fax recipients from the Address Book by clicking the Select from Address Book button.

6	In the Cover Sheet sheet, specify whether to include a cover sheet with to the fax, and the information it shows.

7	Click the OK button.

The document is sent as a fax.

Related Topics

Adding Recipients for Sending a Fax

Attaching a Cover Sheet to a Fax


Adding Recipients for Sending a Fax

Adding a new name and fax number

1	In the Sending Settings sheet, enter the name and fax number you want to add in the Recipient Name and Fax Number text boxes.

2	Click the Add to Recipient List button.

The new recipient is displayed in the Recipient List list box.

Adding a recipient from the Address Book

1	In the Sending Settings sheet, click the Select from Address Book button.

2	In the Select Recipient from Address Book dialog box, select the Address Book to use, select an entry in the right side of the Address Books list box, and then click the Add to Recipient List button.

3	Click the OK button.

The new recipient is displayed in the Recipient List list box in the Sending Settings sheet.

NOTE:

For Windows 2000/XP/Server 2003, you can use or edit the Address Book only if you are permitted access to the folder where the Address Book file is saved (by default, Power Users and higher have access to the folder).

If you are not permitted access to the folder, you can use the Address Book in one of the following ways:

-	Log on as a user who has access to the folder.

-	Click the Specify a Folder button in the Edit Address Book sheet, and save the Address Book file in a folder, such as the My Documents folder, where you have Write permission.


Creating or Editing Person Entries for the Address Book

You can register recipient information, including fax numbers, in the Address Book. Once registered, fax numbers can be conveniently accessed when specifying destinations for sending faxes.

NOTE:

For Windows 2000/XP/Server 2003, you can use or edit the Address Book only if you are permitted access to the folder where the Address Book file is saved (by default, Power Users and higher have access to the folder).

If you are not permitted access to the folder, you can use the Address Book in one of the following ways:

-	Log on as a user who has access to the folder.

-	Click the Specify a Folder button in the Edit Address Book sheet, and save the Address Book file in a folder, such as the My Documents folder, where you have Write permission.

Creating Person Entries for the Address Book

1	In the Edit Address Book sheet, click the Add Person button.

2	Enter information about the new person such as their name and company name in the Add Person dialog box.

3	Enter the fax number. You can enter up to 2 numbers.

4	Enter the appropriate information about the fax numbers in the Description text boxes.

5	If you want to send your documents to the memory box of the recipient's fax, click the Settings button to open the Advanced Function Settings dialog box.

You need to obtain the subaddress and password information from the recipient in order to use this function.

6	Select the Use Subaddress for Primary/Secondary Number check box.

7	Enter the subaddress and password for the recipient's fax, and then click the OK button.

8	Enter additional information about the person in the Notes text box.

9	Click the OK button.

The new person entry is created.

Editing Person Entries in the Address Book

1	In the Edit Address Book sheet, select the Person check box to display all the person entries in the Address Book list box.

2	Select a person entry to edit, and then click the Edit button.

3	Update the necessary information in the Edit Person dialog box.

4	Click the OK button.

The selected person entry is modified.


Creating or Editing Group Entries for the Address Book

You can register recipient information, including fax numbers, in the Address Book. Once registered, fax numbers can be conveniently accessed when specifying destinations for sending faxes.

NOTE:

For Windows 2000/XP/Server 2003, you can use or edit the Address Book only if you are permitted access to the folder where the Address Book file is saved (by default, Power Users and higher have access to the folder).

If you are not permitted access to the folder, you can use the Address Book in one of the following ways:

-	Log on as a user who has access to the folder.

-	Click the Specify a Folder button in the Edit Address Book sheet, and save the Address Book file in a folder, such as the My Documents folder, where you have Write permission.

Creating Group Entries for the Address Book

1	In the Edit Address Book sheet, click the Add Group button.

2	Enter the new group name in the Add Group dialog box.

3	Select person or group entries as members of the new group from the Available Recipients list box, and then click the Add to Group button.

4	Click the OK button.

The new group entry is created.

Editing Group Entries in the Address Book

1	In the Edit Address Book sheet, select the Group check box to display all the groups in the Address Book list box.

2	Select a group entry to edit, and then click the Edit button.

3	Change the group name in the Edit Group dialog box, if necessary.

4	To add a person or group to the selected group, select the person or group entry you want to add from the Available Recipients list box, and then click the Add to Group button. To remove a member of the selected group, select the person or group entry you want to remove from the Current Group Members list box, and then click the Remove from Group button.

5	Click the OK button.

The selected group entry is modified.


Registering an Address Book

You can select fax recipients from the data of multiple address books. Follow the procedure below to register the address books to use.

1	In the Special sheet, click the Address Book button.

2	In the Address Books dialog box, click the Register button.

3	Select the address book that you want to register from the Available Address Books list, and then click the OK button.
The dialog box corresponding to the selected address book is displayed.

4	Specify the required settings in the dialog box.
For detailed information about the dialog box, refer to the help which you can access by clicking the ? button and then a specific item in the dialog box.

5	Click the OK button in the dialog box.
The registered address book is added to the list of the Address Books dialog box.

6	Click the OK button in the Address Books dialog box.


Registering an Original Cover Sheet as a Template

The cover sheet template created with the Canon Cover Sheet Editor can be registered so it can be used by the fax driver.

NOTE:

For the use of the Canon Cover Sheet Editor, refer to the Canon Cover Sheet Editor Help.

1	In the Register Cover Sheet sheet, click the Register button.

2	Select the template file of the cover sheet in the Register Cover Sheet dialog box, and then click the Open button.
The selected template name is added to the Style list box in the Register Cover Sheet sheet.

NOTE:

Up to 30 templates in addition to the default templates can be added.


Attaching a Cover Sheet to a Fax

1	In the Cover Sheet sheet, select one of the following methods to attach a cover sheet to the fax: None, Different Sheet to Each Recipient, Same Sheet to All Recipients.

2	Select a cover sheet template from the Style drop-down list box.

3	Click the Settings button to specify the items to include on the cover sheet in the Item Settings dialog box.

4	Display the Sender sheet, select the following check boxes to include that information about the sender on the cover sheet, and then enter the name, fax number, company name and/or department/division name of the sender if the corresponding check boxes are selected.

- 	Sender Name

- 	Company

- 	Dept./Div.

- 	Fax Number

You can import the sender information from a file instead of entering in the text boxes by clicking the Import Sender button, if you previously created it using the Save Sender button.

5	Display the Recipient sheet, and then select the following check boxes to include that information about the recipient on the cover sheet.

- 	Recipient Name

- 	Company

- 	Dept./Div.

- 	Fax Number

6	Display the Logo or Signature sheet, and then select the Print with Logo or Print with Signature check box to include the logo or signature on the cover sheet.

7	Click the Browse button, and then select a bitmap logo or signature file name in File name.

8	Specify the magnification and position of the selected logo or signature.

9	Display the Sheets to Send sheet, select the Include Number of Sheets to Send check box, and then enter the number of sheets you are going to send as a fax.

10	Click the OK button in the Item Settings dialog box.

11	Select the Remark check box, and then select a remark from the drop-down list box or enter the characters.

12	Enter the information to include on the cover sheet in the Comment to Include text box.

13	Click the Preview button if you want to check the preview image of the cover sheet.

14	Click the OK button.

The specified cover sheet is attached to the fax when the fax is sent.


Importing and Saving Sender Information to Print on Cover Sheet

Once the Sender Information specified in the Item Settings dialog box is stored as a file, you can show the Sender Information on a cover sheet when sending a fax simply by importing the file. You do not have to enter the Sender Information every time.

Saving Sender Information

1	In the Cover Sheet sheet, select an option other than None for Cover Sheet Attachment, and then click the Settings button to open the Items Settings dialog box.

2	Display the Sender sheet, and then specify the sender information such as sender name, fax number, company name, and/or department or division name.

3	Click the Save Sender button.

4	Specify the file name, and then click the Save button.

Sender information is saved as a CSV format file.

Importing Sender Information

1	In the Cover Sheet sheet, select an option other than None for Cover Sheet Attachment, and then click the Settings button to open the Item Settings dialog box.

2	Display the Sender sheet, and then click the Import Sender button.

3	Select the sender information file (.CSV), and then click Open button.

Sender information is imported into the Sender sheet.


Sending Settings Sheet

Specifies the recipients the fax will be sent to. You can enter a name and number, or select a person or group entry from the Address Book. You can select more than one person and/or group.

Click the following items to view additional information.

Settings

Recipient Name

Fax Number

Recipient List

Buttons

Add to Address Book

Add to Recipient List

Select from Address Book

Remove from Recipient List


Recipient Name

Specifies the name of the person you want to send the fax to.

You can enter a maximum of 85 characters.

NOTE:

You must enter a name and a fax number to send a fax.


Fax Number

Specifies the fax number for the person you want to send the fax to. Enter the fax number in the text box within a maximum of 45 characters (a maximum of 38 characters excluding hyphens "-").

NOTE:

You must enter a fax number to send a fax.


Recipient List

Displays the names and fax numbers of the people the fax will be sent to. The number of fax recipients is displayed above the list box.


Add to Address Book

Clicking this button adds the name and fax number displayed in the Recipient Name and Fax Number text boxes to the Address Book as a new person entry.


Add to Recipient List

Clicking this button adds the specified recipient name and fax number to the Recipient List list box.


Select from Address Book

Clicking this button opens the Select Recipient from Address Book dialog box for selecting fax recipients from the Address Book.


Remove from Recipient List

Clicking this button removes the entry selected in the Recipient List list box. You can remove multiple entries at the same time.


Edit Address Book Sheet

You can create, edit, and delete group and person entries in the Address Book.

Click the following items to view additional information.

Settings

Address Book

Show

Recipient Information

Buttons

Add Person

Add Group

Edit

Delete

Specify a Folder

Import

Export

About


Address Book

Displays the Address Book entries for persons only, groups only, or persons and groups, depending on whether one or both of the Person and Group check boxes are selected.

This list box also displays information concerning an entry's Recipient Name, Company, Dept./Div., Fax Number and Description. Clicking one of these items switches the sorting mode of the contents from ascending order to descending order according to the item clicked.

When an entry is selected, the information is displayed in the box below.


Show

Person

Selecting this check box displays person entries in the Address Book list box.

Group

Selecting this check box displays group entries in the Address Book list box.


Recipient Information

Displays information about the recipient selected in the Address Book list box.


Add Person

Clicking this button opens the Add Person dialog box for creating a new person entry in the Address Book.


Add Group

Clicking this button opens the Add Group dialog box for creating a new group entry in the Address Book. You must specify a name in the Group Name text box.


Edit

Clicking this button opens either the Edit Person or the Edit Group dialog box, depending on whether you selected a person or a group entry in the Address Book list box.


Delete

Clicking this button deletes the entry selected in the Address Book list box.

When you click the Delete button, a dialog box requesting you to confirm the deletion is displayed.

If you want to delete the entry, click the OK button.

If you do not want to delete the entry, click the Cancel button.

You can delete multiple entries at the same time.


Specify a Folder

To use and edit the Address Book, you must be permitted access to the folder where the Address Book file is saved (by default, Power Users and higher have access to the folder).

If you are not permitted access to the folder, you can use the Address Book in one of the following ways:

-	Click this button and save the Address Book file in a folder, such as the My Documents folder, where you have access.

-	Click this button and create a new address book file, and then save the file in a folder where you have access.


Import

Clicking this button opens the Open dialog box for importing CSV or LDIF (Canon Data) formatted data from a specified file to the Address Book.


Export

Clicking this button opens the Save As dialog box for exporting the entries in the Address Book to a specified file in CSV or LDIF (Canon Data) format.


Cover Sheet Sheet

Specifies the information to include on the cover sheet attached to the fax.

Click the following items to view additional information.

Settings

Preview

Cover Sheet Attachment

Style

Items to Include

Remark

Comment to Include

Buttons

Settings

Preview


Preview

Displays a preview of the cover sheet page format selected from the Style list box.


Cover Sheet Attachment

Specifies whether or not a cover sheet is attached to the fax.

The following options are available:

None:

A cover sheet is not attached to the fax.

Different Sheet to Each Recipient:

A different cover sheet is attached for each recipient of the sent faxes.

Same Sheet to All Recipients:

The same cover sheet is attached to all the sent faxes.


Style

Selects the style of the cover sheet.

A bitmap image of the selected cover sheet style is displayed in the preview area to the left of the options.

NOTE:

The number of sheets you are going to send as a fax is not displayed on the cover sheet when you select Template 1,2 or 3 for Style.


Items to Include

Displays a list of the items that are included on the cover sheet.

Click the Settings button to open the Item Settings dialog box, and then specify which items to include on the cover sheet.


Remark

Selecting this check box includes a notice on the cover sheet.

A notice can be selected from the drop-down list box. Or, type the notice you want to include within 30 characters.

The following notices are available:

Urgent

Very Urgent

FYI

Confidential

The drop-down list box is grayed out and cannot be used unless the Remark check box is selected.


Comment to Include

Specifies any information you want to include on the cover sheet. You can use the scroll bar to move up and down through the information you enter. You can enter a maximum of 255 characters.


Settings

Clicking this button opens a dialog box for specifying whether to display the sender information, recipient information, logo, and signature on the cover sheet.


Preview

Clicking this button opens the Preview window where you can check the cover sheet image to confirm if the settings you made on the cover sheet are correct.


Register Cover Sheet Sheet

Registers the cover sheet template created with the Canon Cover Sheet Editor.

Settings

Preview

Style

Buttons

Preview

Register

Delete


Register

Clicking this button opens a dialog box for registering the cover sheet template created using the Canon Cover Sheet Editor. The registered template is added to the Style list box.


Delete

Clicking this button deletes a selected template from the Style list box.


Sender Sheet

Specifies to include the display of specific Sender information on the cover sheet.

Settings

Sender Name

Company

Dept./Div.

Fax Number

Buttons

Import Sender

Save Sender


Sender Name

Selecting this check box includes the name of the sender of the fax on the cover sheet. Enter the name in the text box within a maximum of 85 characters.


Fax Number

Selecting this check box includes the fax number of the sender of the fax on the cover sheet. Enter the fax number in the text box within a maximum of 45 characters (a maximum of 38 characters excluding hyphens "-" ).


Company

Selecting this check box includes the company name of the sender of the fax on the cover sheet. Enter the company name in the text box within a maximum of 40 characters.


Dept./Div.

Selecting this check box includes the department or division name of the sender of the fax on the cover sheet. Enter the department or division name in the text box within a maximum of 40 characters.


Import Sender

Imports the Sender Information from a CSV format file you previously created using the Save Sender button.

Clicking this button displays the information on the Sender sheet.


Save Sender

Exports the information from the Sender sheet into the file in CSV format for use in future fax transmissions.


Recipient Sheet

Specifies to include the display of Recipient information specified in the Address Book on the cover sheet. You can specify to include specific recipient information by selecting the appropriate check box.


Logo Sheet

Settings

Print with Logo

Preview

File Name

Manual Scaling

Position

Buttons

Browse

Move to Center


Print with Logo

Selecting this check box displays a logo on the cover sheet. Select a bitmap logo to display on the cover sheet.


Preview

Displays a preview image of the selected logo or signature. You can edit the position of the logo or signature on the cover sheet by dragging the slider indicators to the right and below the Preview area.


File Name

Specifies a bitmap logo or signature file name by clicking the Browse button.


Manual Scaling

Selecting this check box manually enters a scaling value from 50% to 200% for the logo or signature.


Position

Specifies the position to display the selected logo or signature on the cover sheet. Enter an X and Y axis value between -50 and 50. (The center of the paper is represented as 0 (zero).) Or, drag the slider indicators at the bottom and right of the Preview area to specify the position.


Browse

Clicking this button opens a dialog box for selecting the bitmap logo or signature file.


Move to Center

Clicking this button moves the logo or signature to the center of the cover sheet.


Signature Sheet

Settings

Print with Signature

Preview

File Name

Manual Scaling

Position

Buttons

Browse

Move to Center


Print with Signature

Selecting this check box displays a signature on the cover sheet. Select a bitmap signature to display on the cover sheet.


Sheets to Send Sheet

Setting

Include Number of Sheets to Send


Print with Signature
Include Number of Sheets to Send

Selecting this check box includes the number of sheet to send as a fax on the cover sheet. Enter the number in the text box within a maximum of 4 characters.


Configuration Sheet

Button

About


About

Clicking this button opens a dialog box containing the copyright and version information about this fax driver software.


Add/Edit Person Dialog Box

You can create or modify a person entry in the Address Book. You must specify the Recipient Name and at least one fax number (Primary or Secondary Number).

Click the following items to view additional information.

Settings

Prefix

First

Last

Suffix

Recipient Name

Company

Dept./Div.

Fax Number

Primary/Secondary Number

Description

Notes


Prefix

Specifies the title of the person (for example, Dr., Mr., Mrs., Ms.).

You can select a Prefix from the drop-down list box or enter a maximum of 16 characters.


First

Specifies the first name of the person.

You can enter a maximum of 20 characters.


Last

Specifies the last name of the person.

You can enter a maximum of 30 characters.


Suffix

Specifies the suffix for the person (for example, Jr., MD, Sr.).

You can select a Suffix from the drop-down list box or enter a maximum of 16 characters.


Recipient Name

Specifies the name to include on the cover sheet.

You can enter a maximum of 85 characters.

If you do not enter a name, the details entered in the Prefix, First, Last, and Suffix boxes are specified as the Recipient Name automatically.


Company

Specifies the company name associated with the person.

You can enter a maximum of 40 characters.


Dept./Div.

Specifies the department or division associated with the person.

You can enter a maximum of 40 characters.


Fax Number

Specifies the primary and secondary fax numbers for each person.


Primary/Secondary Number

Specifies the fax number you want to associate with the person. Enter the fax number in the text box within a maximum of 45 characters (a maximum of 38 characters excluding hyphens "-").

Up to 2 numbers can be registered for one person entry.


Description

Specifies a brief description, such as "Home" or "Office", for the fax number you are associating with a person. You can enter a maximum of 30 characters.


Notes

Specifies information that is associated with the person.

If you are creating a new person entry, enter the information you want to associate with the person. You can enter a maximum of 255 characters.

If you are editing a person entry, the information already associated with the person is displayed in this text box. You can make any necessary changes to this information.


Add/Edit Group Dialog Box

You can create or modify a group entry in the Address Book. You must specify a name in the Group Name text box.

Click the following items to view additional information.

Settings

Group Name

Available Recipients

Show

Current Group Members

Notes

Buttons

Add to Group

Remove from Group


Group Name

Group Name - Add

Specifies the name for the group. You must specify a group name in order to create a group.

You can enter a maximum of 48 characters.

Group Name - Edit

Displays the name of the group selected in the Edit Address Book sheet. You can rename a group by entering the new name in this text box.


Available Recipients

Displays the Address Book entries for persons only, groups only, or persons and groups, depending on whether one or both of the Person and Group check boxes are selected.

This list box also displays information concerning an entry's Recipient Name, Company, Dept./Div., Fax Number and Description. Clicking one of these items switches the sorting mode of the contents from ascending order to descending order according to the item clicked.


Current Group Members

Displays the persons and groups who are members of the selected group. Use the scroll bar to view the entries in the list.

NOTE:

When an entry is added to the Current Group Members list box, it is removed from the Available Recipients list box. When an entry is removed from the Current Group Members list box, it is returned to the Available Recipients list box.


Notes

Specifies information that is associated with the group.

If you are creating a new group, enter the information you want to associate with the group. You can enter a maximum of 32 characters.

If you are editing a group, the information already associated with the group is displayed in this text box. You can make any necessary changes to this information.


Add to Group

Clicking this button adds the entry selected in the Available Recipients list box to the Current Group Members list box.


Remove from Group

Clicking this button removes the entry selected in the Current Group Members list box from the list. The removed entry is returned to the Available Recipients list box.


Help

Clicking this button opens the on-line Help Topics dialog box.

Search for the necessary topic by using the Contents, Index or Find tab.


Special Sheet

Specifies the settings for page formatting.

Settings

Preview

Page Size

Orientation

Resolution

Outside Dialing Prefix

Buttons

Address Books

Restore Defaults


Preview

Displays a preview image of the specified page size and orientation.


Page Size

Specifies the paper size prepared by the application.


Orientation

Selects the layout of fax in either portrait orientation or landscape orientation.

Portrait :

Select Portrait if the document layout is in portrait orientation.

Landscape :

Select Landscape if the document layout is in landscape orientation.


Resolution

Specifies the print resolution for the fax.

The available settings are:

Ultra Fine

Fine

When you select the resolution, the effect of the selected option is illustrated in the image to the left of the check boxes.


Outside Dialing Prefix

Selecting this check box allows you to specify the prefix number for outside dialing purpose.

You can enter a maximum of 5 numbers.

NOTE:

The total number of digits of the fax number and prefix number must be 38 or less.


Address Books

Clicking this button opens a dialog box that displays the types of address books that you can use to select a fax recipient. You can register such as Windows Address Book or Messaging API Address Book to use them for selecting fax recipients when sending a fax.


Restore Defaults

Returns all the settings to their defaults.


Available Paper Sizes for Sending a Fax

The following paper sizes are available for sending a fax.

- 	A3

- 	B4

- 	A4

- 	B5

- 	A5

- 	11 X 17

- 	Legal

- 	Letter


Available Number of Recipients

The following table indicates the maximum number of recipients you can send a fax to at any one time.

	None	256
Cover Sheet Attachment	Different Sheet to Each Recipient	32
	Same Sheet to All Recipients	256